As noted in the application qualifications and admissions criteria section of this website, the statement of purpose (in other words, the primary application essay; sometimes also called personal statement, background statement, and other names) can play a major role in determining whether an applicant is invited to interview and in final selection decisions. Specifically, the statement can be used to assess the applicant’s fit with the program, match with faculty members, writing ability, and more. Thus, spending the time to craft a well-written statement of purpose or other types of application essays is necessary in order for your application to have a chance of succeeding. To help with this process, here we provide an overview of the process of writing such statements and other application essays.
Depending on the program, you may be required to provide a statement of purpose, application essay, autobiographical essay, personal statement, career goal statement, background statement, or other similarly named piece of writing. Each of these commonly is your opportunity to provide information about yourself beyond that communicated in the rest of your application materials. You may also be asked to provide supplementary essays such as a diversity statement.
Typically, graduate applications provide an essay prompt which includes specific questions or themes that you should address in the essay. Common themes include: 1,2
It is common for programs to specify how the essay should be formatted, or at a minimum, its maximum length. For instance, an application essay may be stated to be “no longer than 2 double-spaced pages” or no more than 500 words. It is important to follow all directions and not exceed that limit.
Using the same exact essay for each application is not advised. 1,3 Each program typically has specific information that they are seeking, and if you do not directly address those details in your essay, your application will suffer. You may be able to reuse different parts of your application essays, but you should expect to have to write new material for each application.
Are there example statements of purpose that I should examine? A variety of online sources do contain example statements, and you can find links to example statements at the bottom of this page. However, application essays in general are unique to each individual – each person has a different set of experiences and different aspects that they may wish to emphasize. Moreover, writing an application essay that resembles someone else’s can result in that essay appearing derivative – and given the highly competitive application process, that is something you should avoid. Thus, examples are for reference only.
When writing an application essay, it can be helpful to rely on the following steps. Please note that these procedures represent a common approach for writing application essays; you may wish to adapt some of the steps, or use/add others, for best results. 1,3
At this first stage, jot down your thoughts as you think of answers to the essay prompt. Try to think of themes that you wish to emphasize, as well as concrete examples that you may wish to describe in the essay. You can organize them into clusters (for example, write ideas in circles and draw connecting lines). Remember that the overall goal of the essay is to convince the admissions committee that you are an attractive candidate and a good fit for their program.
This is an optional step. Take your brainstorming/clustering notes and organize them into an outline of how the essay will be structured. You might have a chronological structure that begins with your earlier experiences and advances towards your more recent activities. Alternatively, you may organize your essay around themes (for example, research topics). A common outline involves an opening paragraph, then discussion of academic accomplishments, research experience, other experiences, future plans and suitability for the program of interest, and a concluding paragraph. 4
Often one of the biggest hurdles is just getting words on the page. The key here is to not worry about having your words sound perfectly the first time around. Try drafting several sentences, a paragraph or two, and see whether your thoughts translate well into prose. It is common at this stage to discard whole sections of text in favor of new material. At this conclusion of this process, you should aim to have a completed first draft.
It is easy to get burned out on writing, so after you have completed that first draft, set it aside for a while. Then, return with fresh eyes and read through it carefully. You are likely to find areas that need improvement – be sure to take notes or highlight them. It can help to read the essay out loud; a general rule is that if it sounds unusual when spoken aloud, it should be rewritten. Then, revise the essay.
Have another individual or individuals read your essays critically and provide feedback. Your mentor can be an ideal person to provide that feedback; alternatively, you might try a university writing center or your peers.
Using the feedback and your own thoughts while reading the essay, edit it further until it is a polished product. Be sure to proofread, check formatting, and make sure that all aspects of the essay prompt are clearly and thoroughly addressed.
Here are some recommended elements to include, strategies to try, and recommended elements or strategies to avoid. 1,3
Do’s
Dont’s
As you complete your graduate applications, you might also consider applying for financial aid or some sort of graduate research fellowship such as the Ford Foundation Fellowship or the National Science Foundation Graduate Research Fellowship. Such fellowships typically require a background statement that is similar in some aspects to the statement of purpose.
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